商务英语写作.

1、Chapter 7 Shipment Learning Objectives: Identify the difference between shipping instructions and shipping advice. Understand the necessity of booking shipping space in advance. Know the correct treatment of the non-delivery of the goods. Master certain procedures of shipment effecting. Transshipment and partial shipments Background information 1. Shipping advice Vs shipping instructions Before shipment, the buyers generally send their shipping requirements to the sellers, informing the packing,

2、 shipping mark, mode of transportation, etc., known as the shipping instructions. On the other hand, the sellers usually send a notice to the buyers immediately after the goods are loaded on board the ship, advising them of the shipment, especially under FOB or CFR terms. Such a notice is known as the shipping advice 在货物装出之前,进口商可向出口商发出装船指示, 即shipping instructions,指示一些装船注意事项.另 外出口商在装船后, 应立刻给以装船通知,即 shipping advice, 告诉买方装船的相关内容. 2. Various activities for shipment Shipment, one of the indispensable

3、 terms of sales contract, signifies the sellers fulfillment of the obligation to make delivery of the goods. In practice, shipment involves such procedures as clearing the goods through the customs, booking shipping space or chartering a ship, completing shipping documentation, dispatching shipping advice. There are three parties involved in the movement of goods: the consignor or the shipper (who sends goods), the carrier (who carries the goods), and the consignee (who receives the goods at the

4、 destination) . Urging the Delivery of the Goods 一. Language points of the specimen letter 1. a faxed dated Nov.7, asking about 2. woolen sheeting 3. originally scheduled for 15, Nov. 4. Its a pity that 5. be in urgent need of 6. your deferring/delay in 7. cause sb inconvenience 8. fulfill the order 9. supply the goods in time 10. do ones utmost to deliver the goods 二. How to write a letter to urge the delivery of the goods 1. remind the seller of the original schedule for shipment. 2. explain w

5、hy you urge the delivery. 3. inquire about the reason of deferring in delivery. 4. hope (for prompt delivery). . Shipping Advice 一. Background information The sellers usually send a notice to the buyers immediately after the goods are loaded on board the ship, advising them of the shipment of the ordered goods, the steamer, the sailing date, packing conditions, and the shipping documents enclosed. 二. Language points of the specimen letter 1. take the pleasure in doing sth 2. under the contract 3

6、. dispatch per SS “East Wind” sailing fromto 4. assure sb of 5. the goods reaching you in good condition 6. be packed in special container 7. on/upon arrival 8. any complaints as to 9. notify sth to sb 10. the shipping company 11. enclosed please find 12. shipping documents 13. consignment 14. non-negotiable bill of lading 15. commercial invoice 16. certificate of origin 17. certificate of quality 18. packing list 19. insurance policy 20. survey report 21. the shipment will reach you in good ord

7、er 三. How to write a letter to give shipping advice. 1. inform the dispatch of the ordered goods (stating the steamer, sailing date and ports) 2. ask for immediate examination of the shipment and quick notification of any possible damage. 3. call attention to the shipping documents enclosed. 4. hope. . Booking Necessary Shipping Space in Advance 一. Background information If the consignor is in urgent need of dispatching the ordered goods, and there are few vessels sailing for the destination por

8、t, it is often necessary to write or e-mail the shipping company to book shipping space in advance. 二. Language points of the specimen letter 1. as a rule 2. vessels, liners, tramps are few and far between. 3. shipping space will be fully booked up 4. we are approaching you to 5. we shall highly appreciate it if/ it will be highly appreciated if 6. ship the goods in one lot 7. on/about 15 May 8. be in a position to do 9. offer sb the shipping space for the whole lot 10. favor sb a chance of doin

9、g sth 11. make partial shipments of the goods. 12. take good consideration of 13. let us have your favorable reply 三. How to write a letter to book shipping space in advance 1. explain why you wish to book shipping space in advance (e.g. urgent need of dispatching, few vessels, etc.), stating the purpose of writing. 2. advise how you wish to book shipping space (shipping the goods in one lot or making partial shipments, date of shipment and quantity of shipment) 3. hope . Shipment Packing and Shipping Marking 一. Background Information As a rule, before the ordered goods are shipped, the buyer will give shipping instructions as to the shipment packing and shipping marks. Packing plays an important role in product sales. Normally, packing can be classified into shipping

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