采购程序 中英文含流程图.docx

采购程序 中英文含流程图 采购程序PURCHASING PROCEDURE 采购程序 PURCHASING PROCEDURE 1. Purpose目的 Provide a consistent method for assuring purchased material meet XXXX and customer requirements and optimize purchasing cost and efficiency. 为了确保所采购的物料满足xxxx公司及客户的需要，优化采购成本及效率 2. Scope范围 Apply to all direct and indirect material used for finish goods and non-production material. 所有用于成品或生产当中的直接或间接物料 3. Reference Document参考文件 4.1 Purchasing control flow chart (Direct Material) OP-PU-FC-01 采购控制流程图(直接物料) 4.2 Purchasing control flow chart (Indirect Material) OP-PU-FC-02 采购控制流程图(间接物料) 4.3 RTV control flow chart OP-PU-FC-03 退货流程图 4.4 Approval Vendor List (Direct Material) OP-PU-FO-01 合格供应商清单 4.5 Lead Time Summary (Direct Material) OP-PU-FO-02 交货周期汇总 4.6 Sorting Cost monthly report OP-PU-FO-05 挑选费用月报表 4.7 Purchase Request OP-MC-FO-03 采购申请表 5. Definition定义 5.1 MPS - Master Production Schedule 主生产计划 5.2 MRB – Material Review Board 物料评审会 5.3 MRP – Material Request Plan 物料需求计划 5.4 PO - Purchase Order 采购单 5.5 PR - Purchase Request 采购申请表 6. General procedure一般程序 6.1 Responsibilities 责任人 6.1.1 Buyer is responsible for creating PO, issuing PO to supplier and following up delivery. 采购员负责下订单，分发订单及跟踪交期。

6.1.2 Purchase supervisor is responsible for PO checking. 采购主管负责审查PO 6.1.3 Material manager is responsible for approve PO’s. 物料经理负责批准PO 6.2 Direct material purchase 直接物料采购 6.2.1 Purchase Order Release下订单 6.2.1.1 MC run MRP and generate material shortage report base on MPS and inventory, and send the MRP shortage to the Buyer. MC根据主生产计划及库存作出欠料清单给到采购员 6.2.1.2 Buyer verifies quantity, ensure all numbers are correct and descriptions are clearly. 采购员核对数量，确保所有数字正确及描述清楚。

6.2.1.3 According to A VL and different supplier or items, the buyer will create PO’s for the shortage items. 采购员根据欠料清单开出PO 6.2.1.4 Buyer print PO and ensure PO cover the following terms, 采购员打印PO确保PO包含以下内容， 6.2.1.4.1 Purchase Order number 订单号码 6.2.1.4.2 Description and revision of product where applicable 物料描述及版本 6.2.1.4.3 Delivery date 要求交货时间 6.2.1.4.4 F.O.B point and shipment method 运输方式及条款 6.2.1.4.5 Payment terms 付款方式 6.2.1.4.6 Supplier name and address 供应商名称及地址 6.2.1.4.7 PO issue date PO发行时间 6.2.1.4.8 Buyer name and ID code 采购员名字及ID编号 6.2.1.4.9 Price, quantity and amount 单价，数量及金额 6.2.2 Purchase Order approval 采购订单审批 6.2.2.1 Authority levels of PO should be complying with Procurement authority levels policy 采购订单的审批必须遵循授权程序. 6.2.2.2 Buyer must ensure all items in PO are correct and no any missing. 采购员必须确保PO当中的条款正确及完整性。

6.2.2.3 Buyer must follow up all approved material card to ensure be acknowledged by supplier. 采购员必须遵照确认样，及时通知供应商 6.2.3 Purchase Order distributing 订单发行 6.2.3.1 Buyer Faxes or e-mail PO to supplier firstly and arranges original copy to supplier if requested. 采购员将PO或电邮给供应商，或应要求安排原件给供应商 6.2.3.2 Buyer sends a copy of PO to warehouse for receiving and sends the original PO to Finance department for payment. 采购员将一份PO复印件给到货仓,同时将PO原件给到财务作付款 6.2.4 Supplier commitment and delivery follow up供应商交期回复及追踪 6.2.4.1 Buyer confirms PO received by supplier, and get supplier’s formal commitment as earlier as possible. 采购员必须确保供应商收到PO，并尽快得到供应商的书面交期回复。

6.2.4.2 Buyer updates supplier’s commitment in the MPS. 采购员核实交期回复是否符合生产需要 6.2.4.3 Buyer must clarify any difference from original PO with supplier and reports activities and actual or potential problem to Materials Manager. 采购员必须与供应商澄清任何异议，并将事情及现有或潜在问题汇报给物料经理 6.2.4.4 Buyer follows up actual delivery date refer to supplier’s commitment and keep good and close communication with supplier and material control team if any difference. 采购员根据供应商交期回复跟踪交货，并与供应商及物控人员就任何异常保持良好沟通 6.2.4.5 Buyer must get supplier’s documental commitment for any PO adjustments and delivery changes. 采购员必须要求供应商就PO更改、交期更改提供书面文件。

6.2.5 PO change or cancellation 采购订单修改或取消 6.2.5.1 If there is any change related to Quantity, Quality, Delivery schedule and other terms, the buyer must revise PO and send to supplier immediately and keep all adjustment information as a record. 如果有任何关于数量、质量、交期或其它条款更改，采购员必须立即修改采购订单并传给供应商并保存好相关记录 6.2.5.2 If need to cancel PO because of customer order changed or canceled, buyer must adjust PO and clarify liability for cancellation with supplier and keep record. Meanwhile, report the liability report to top management. 如因客户更改或取消而有必要更改或取消PO，采购员必须与供应商澄清双方责任并保存好相关记录，同时将责任汇报给管理高层。

6.2.6 Purchasing material receiving and verification 采购物料收。