正式商务报告写作要点.docx

正式商务报告写作要点 正式商务报告写作 一、format to： from： date： title introduction （theintroductionmightbeasummaryofthereportandthecircumstancesorconditionsthatinitiatedit.itcouldalsolayouttheobjectivesandlimitationsoftheenquiry. inmostcases，areportmustgiveabackgroundtothesubjectofthestudy.thisallowsthereadertoseehowthesituationarose，andhowitcanbecorrected，improvedon，orchanged.） findings （thissectionisessentialtoallreportsasitexplainsthesituationthatexistsandoffersevidencetosupportthestatementsthatthewriterismaking.ifthereaderistobeconvincedthatchangesinasituationarenecessary，well-selectedandwell-presentedfactswillinfluencehim.） conclusion（s） （conclusionsaretheideasyouhaveformedfromtheevidenceyouhavelookedat.whereasfactsareobjectivestatements，conclusionsdrawtogetherasaspectsofthesituationasyouseeit.） recommendation（s） （thesefollowfromconclusionsandarethesuggestionsthatyouaremakingtoimprove，orchange，thecurrentsituation.） introduction首句 1、thepurposeofthisreportisto… 2、theobjectiveofthisreportisto… 3、theaimofthisreportisto… 4、thisreportaims/setsoutto… 5、… 6、asrequestedby某人/某部门/uponrequestof某人/某部门，iamsubmittingthefollowingreporton重复题目中的目的。

7、asyou或者某人，某部门requestedonnovember12，iamsubmittingthefollowingreporton重复题目 8、hereisthereportconcerning重复题目要求 9、wehavedoneasurveyshowingthat重复题目要求，或者直接开始阐述数据或者信息 10、thereportisbasedon… fndings首句 1、accordingtotherecentmarketresearch/investigation/survey/thechartabove/thetableabove/undertaken，… 2、therecentvisit/investigation/surveyshowedthat… 3、thetable/chartabovetellsusthat… 4、fromthechartshown，wefind/learn/noticethat… 5、itwasfoundthat… 6、thefollowingpointssummarizeourkeyfindings. 7、thekeyfindingsareoutlinedbelow. conclusion首句 1、在有conclusion这个sub-title的情况下，就直接陈述结论 2、accordingtothefindingsabove，itcanbeconcludedthat…… 3、fromthetableshown，itcanbeconcludedthat…… 4、therefore，itcanbeconcludedthat…… 5、noconclusionswerereachedregarding… recommendation首句 1、在有recommendation这个sub-title的情况下，也可以直接陈述结论。

注意，recommendation以及recommend后面要用动词原形（虚拟语气） 2、thefollowingaretherecommendations…… 3、itisrecommendedthat…… 4、itisessentialto… 5、itwouldbeadvisableto 6、basedontheconclusion/analysisabove，werecommendthat… 7、withreferencetotheadvantagesstatedabove，thefollowingrecommendationscanbemade. 8、withreferencetothefactsabove，thefollowingrecommendationscanbemade，（attitudewillneedtobeencouragedthroughtraining）. 9、onthebasisoftheresults，ihavethefollowingrecommendations： 10、onthebasisoftheanalysis，itisreasonabletohavethefollowingrecommendations： 如果字数不够，就描述一下建议实施后可预期的进展或者景象。

具体说法是，建议结束之后，sothat……或者thus……（有时题目有这个要求） 二、abcd原则 确保报告内容准确无误（accurate） 简明扼要（brief） 结构清晰（clear） 建议明确果断（decisive） 三、语言特点 1.使用被动语态：avenues. 2.使用复杂词汇： 3.使用长句子： thecontentandmessageofthekitwillbesimilartothatsenttoconventionaloutlets，butwillbetailoredtoelectronicmediaandwilleitherbee-mailedtothewebmasterorsentinhardcopy andonadiskette. 4.使用名词短语：楔子；楔形物； 5.使用非人物主语：acopyofthiscd-rominthehandsofeditorsoftargetedpublicationswillallowthemtoseeforthemselvesthefeaturesofthestatecomputerstore. 6.使用分词短语：decisionsinaccordancewiththeiragency’sgoals. 7.使用动词不定式：budgetapproval. 8.使用介词短语：electronicproductandpricingcatalogordertrackingandstatussystem，customerscangeneratesalesandservicereportsupondemand.四、注意事项 makeabriefplan;thinkaboutthetargetreaderandformat; useclearparagraphing; writeinfullsentencesandusearangeofstructuresandarangeofbusinesswordsandexpressionstoavoidrepetition; checkverbtenses，countable/uncountablenouns，plurals，partofspeecherrorsandspelling;don’tmixtaskformatandavoidmixingthem，eg.reportwithletterfeatures; don’tmixformalandinformallanguage。

don’tusewordsandstructuresrepetitively 。