英语应用文写作教案letter of inquiry.ppt

Preparing Letters of InquiryBasic Guidelines forLetter of Inquiry• Request Information • Review Web site • Obtain Annual Report • Giving Guidelines • Grant List • Network with colleagues • Ask the development officeLetter of Inquiry• Letter of Intent, Pre-proposal, Concept Paper • Brief summary of your project • Used to determine if a proposed project coincides with areas of XYZ foundation interest. • Used to avoid unnecessary work for you and the foundation staff.Letter of Inquiry• A letter of inquiry clearly and concisely describes the project, its aims, its significance, its duration and the amount of funds required. The document should never exceed five pages. • Generally they are 2-3 pages.Letter of Inquiry• The letter of inquiry should not include any additional supporting information such as videotapes, financial reports, annual reports. · Letter confirming organization’s charitable/tax-exempt status may be requiredPoints to Cover · What problem does your project address? Why is this issue significant? · What is the relationship of the problem/issue to the Funders current program interests Points to Cover · What strengths and skills does your organization and personnel bring to this project? · What makes your organization the right one to conduct this project? · Who will lead the project? Identify key personnel.Points to Cover · What do you intend to demonstrate or prove? What means will you use? If the project is already under way, what have you accomplished so far? · If you are requesting funding from XYZ funder for a component(s) of a larger project, specify which activities you are requesting the Funder to fund and how they relate to the larger project. Points to Cover· What outcomes do you expect, both immediate and long term? · If you have requested funds from other sources (or plan to), list those sources. · What plans do you have to disseminate information?· How do you plan to evaluate?Points to Cover• You must answer the So What of fundraising. • Why is the project necessary. • Why should the funder provide support?Bonus Points• Demonstrate institutional support • Replicability • Leverages other support • Partnerships • involve those effected • other institutions • community participation • Novel approach that sets you apartOpening Paragraph• Opening Paragraph • Summary statement • Stand alone • Make it clear what you want the reader to doOpening Paragraph• Answer the following questions • Who wants to do what? • How much is being requested? • Over what time period? • Say if you are responding to an RFP. • Keep the paragraph short.Opening Paragraph“Syracuse University’s S.I. Newhouse School of Public Communications seeks support from the Lilly Endowment to interview the pioneers of religious broadcasting for the Oral History of Television Project. The purpose of this project is to preserve the rich history of the genesis and development of this uniquely American art by creating an oral archive of taped interviews with the key players of the television industry. This audio and video taped interviews will allow scholars and future generations to see and hear personal accounts of the vital decisions, events, and personalities that shaped what has become a defining social institution of American culture during the latter half of the twentieth century. We are requesting $$ over two years for this portion of the project.”Statement of Need• Statement of Need (1-2 paragraphs) ¨Answers the “why” of the project. ¨What issue are you addressing. ¨Why you have chosen to respond to this set of issues in the way that you have. ¨Why does this matters. ¨Note who benefits.Project Activity¨This section answers the “what” and “how” ¨Give a general overview of the activities involved. ¨Highlight why your approach novel and deserving of funding. ¨Indicate other collaboration with. Outcomes (1-2) paragraphs)¨State what will be the specific outcomes achieved. ¨Indicate how evaluation is part of the project – how will you know you’ve achieved these outcomes?Credentials ¨Demonstrate why you are best equipped to carry out this activity. ¨Put any historic background about the institution here. ¨Brag with substance. Indicate awards, rankings, and tangible measures that set you apart from your peers.Budget ¨ State the total project cost and how much you will requesting ¨ Indicate broad categories of activities to be funded. ¨ Include other sources of funding, both cash and in-kind. Especially indicate what SU will contribute. Do not overlook the value of all in -kind contributions, including those of your collaborators.Closing ¨Offer to give any additional information the foundation might need. ¨Give a contact name and contact information for foundation follow-up. ¨Let them know that you will give them a call to follow up ¨Express appreciation for the reader’s attention ¨Ask, “May we submit a full proposal?”。