英语实用文体写作系列 8会议记录.doc

Unit 8会议事务（Conference Business）一、概述在正式会议尤其是大型会议进行前，通常要设定会议议程，一时会议如期进行正式会议进行期间通常由秘书在场，将会议的过程用文字记录下来，以便日后分析、研究、考查决议事项的执行情况提供依据正式会议记录一般是在秘书原始记录的基础上整理出来的另外，会议记录也可整理成“会议纪要”，以叙述的方式总结会议精神，主要功能是汇报会议要点，总结会议的收获或成果，故可称为 Summary二、写作技巧会议记录可以采用信件或备忘录形式此类会议记录的主要内容：1、 会议时间、地点（Date and Place ）2、 会议主持(Presenting office)3、 会议主题（Subject）4、 会议类别（Type of meeting）5、 出席人员(Members present)6、 缺席者（Absentees）7、 会议发言、讨论纪要(Summary of speeches and discussions)8、 结束时间(Time of adjournment)9、 记录人签名(Signature)撰写这类会议记录时应注意做到以下几点：1、 记录应客观、清楚、简明、完整。

2、 一般采用过去式、间接引语3、 尽量避免使用抽象、概念性词语，如：“人事办公室”应写成“the Personnel Department”,而不应简单写为 “the Office”4、 尽量避免使用感情色彩较浓的词语，如：good, poor, as usual, Mr. Johns disagreed with the committee…5、 当提及某人时，其姓名、头衔应一并使用6、 总结会议情况时，不要漏掉重要事项，如：某提议由谁提出？由谁附议？有多少人赞同？有多少人反对？7、 要有记录整理人签名如果记录时有一个人整理，另一个人打印，则应标注其姓名的首字母缩写三、经典范文会议记录 (Meeting Minutes Form)例一Class Meeting Minutes of Class Three, Grade OneTime: Friday afternoon, June 2, 2006Place: Classroom 301 of the English Department BuildingAttending: All the students except Yang LingObserving: Teacher LiuChairman: Monitor Li YongMinutes Keeper: Zhou TaoTopic for Discussion: How to review the lessons in preparation for the final exam.The contents are as follows:Ch: Comrades, is everyone here now? Who will check the attendance?A: Let me count the member present… only one is absent. Who is it?B: Oh, yes, it is Yang Ling, who is on sick leave.Ch: Then, let’s begin our meeting, shall we?Cries: Order! Order! The meeting is going to begin.Ch: The topic for discussion today is :“How shall we review the lessons in preparation for the forthcoming final exam? Who’d like to speak first? ”Li Ying, it seems you have got something to say, haven’t you?L: All right, let me say something, I think it won’t be very helpful if we organize into small groups, say, into groups of five, or at least seven. What do the other comrades think?D: I think that’s a good idea. And that was just what we did last term. The result was quite good….J: That’s a very wonderful idea. I quite agree with you. But sometimes there may occur questions which we can not solve ourselves. And in such cases, I think we may ask the teacher for coaching, what do you all think?Cries: “Very good,” I quite agree,” “Ok”, “Good idea”.Ch: All right. We have done a good job of discussion today. We shall prepare for the exam as we have just agreed. Let’s now ask Teacher Liu to say something to us.T: Comrades, your meeting is a success. The way you are to take to review the lessons is quite right. Individual efforts and group discussion should be combined with emphasis on the former. I am sure, in so doing you will reap good results. That’s all.Ch: Does anybody have anything more to say?___ Well, then, the meeting is closed.Meeting closed at 5:00一年级三班班会会议记录时间：2006 年 6 月 2 日下午地点：英语系教学楼 301 教室出席：全班同学（杨玲未出席）缺席：杨玲（病假）列席：刘老师主席：李勇（班长）记录：周涛讨论事项：如何复习功课，准备期考。

发言如下：主席：同学们，大家都到齐了吗？请哪位点一下人数A：我来算一下人数……只有一个没有来是谁呀？B：是杨玲同学没有来，她在休病假主席：那么我们开始开会，好吗？喊声：请大家安静，会议开始了主席：今天讨论的题目是：“如何复习功课，迎接即将到来的期末考试？”谁想先发言？C 同学，你好像要发言似的，是吗？C：好吧，我来说几句我认为在期末考试中，如果我们大家组成一些学习小组，每组五个同学，最多不超过七个，会很有好处的不知道其他同学认为如何？D：我看这个办法很好我们上个学期就是这么做的，效果很好G：这是一个好办法，我完全同意但是有时我们会碰到一些解决不了的难题我看在这种情况下我们可以请老师同学们认为如何？喊声：很好！我完全同意同意！好办法！主席：好了今天的讨论会开得很好我们就按照大家同意的办法去做现在请刘老师讲话刘：同学们，你们的会开得很好你们提出的办法也很好个人的钻研和小组讨论可以结合起来但重点放在个人努力上我敢肯定的说，你们这样做，一定会取得良好的效果就说这些吧主席：还有同学要发言吗？好吧，没有人要发言，散会五点散会Notes：1.who is on sick leave 她在休病假2. at least3. agree with you 同意4. in such cases 在这种情况下5. Individual efforts and group discussion should be combined with emphasis on the former.个人的钻研和小组讨论可以结合起来，但重点放在个人努力上。

例二Meeting Minutes of Student UnionTime: Thursday afternoon, April 2, 2006Place: Classroom 301 of Building OneAttending: All the members of Student UnionObserving: Teacher ZhangChairman: Sun Hua Minutes Keeper: Zhang QiangTopic for Discussion: Things on Forthcoming English Speech ContestThe contents are as follows:Ch: comrades, is everyone here now? Who will check the attendance?A: Let me count the member present… everyone is here.Ch: Then, let’s begin our meeting, shall we?B: Order! Order! The meeting is going to begin.Ch: The topic for discussion today is :“Things on forthcoming English Speech Contest. Who’ d like to speak first? ”Li Hong, it seems you have got something to say, haven’t you?L: All right, let me say something, I think we should first call upon students to participate in it. And then we first choose those who do well in classes, ask them to practice more in order to make much progress in English Speech Contest.D: I think that’s a good idea. And that was just what we did last term. The result was quite good. In addition, we should show honorable style and high level.J: That’s an excellent idea. I quite agree with you. But sometimes there may occur questions which we can not solve ourselves. And in such cases, I think we may ask the teacher for coaching, what do you all think?Cries: “Very good,” “I quite agree,” “Ok”, “Good idea”.Ch: All right. We have done a good job of discuss。