商务英语写作课件：ch12 Notice and Announcement.ppt

2024/9/15Chapter 12 Notice and Announcement Business English WritingWhen to write a notice or announcement? vWhen companies want to acquaint the public with a product, service or event without a great advertising campaign.§a new opening§a change of policy§celebration§appointment§move§etc.Company LogoSentence or Phrase,Simplicity is most appreciatedSchool of Foreign LanguagesZhejiang Ocean UniversityThree Categories of NoticesSign & WarningPosterLetter &MemoNoticeEye-catching in layout, clear in content, brief in languageBackground,time, place of the event,Details, explanations, etc.Categories of AnnouncementsPosterLetterAnnouncementWriting PrinciplesState the matter first.1the background, details, explanations or qualifications2motivate actions in the last paragraph. (Optional) 3PrinciplesNoticeAnnouncementNOTICE All Are Warmly Welcome Under the Auspices of the English Department A lecture will be given On Rhetoric & Literary Criticism By Prof. Henry James In Room 123, Teaching Building On Friday, Dec. 15, 2012. At 2:30 p.m. The English Department OfficeDec. 5 2012Notice in Poster—CentralizedHeading: give the main ideaBody: Answering who, why, when, where and howWriter: Put at bottom above the issuing date or directly above the heading / omitted Issuing Date: the last line or omittedNotice in Poster—ParagraphedCompany LogoNotice All professors, associate professors and lecturers are requested to meet in the college conference room, Tuesday, Dec. 8, at 2:00p.m. to discuss the new direction in adult education. The English DepartmentDec. 5, 2006Writing Practice 1 (Centralized)v请撰写一份通知，邀请全校同学出席教务请撰写一份通知，邀请全校同学出席教务处举办的题为处举办的题为“当代美国经济当代美国经济”的报告，的报告，报告人是来自美国的客座教授格林先生，报告人是来自美国的客座教授格林先生，地点是图书馆阅览室，时间为地点是图书馆阅览室，时间为2013年年11月月3日，周四下午两点。

日，周四下午两点Company LogoNotice of LectureNOTICEAll Are Warmly WelcomeUnder the auspices of the Academic Affairs DivisionA report will be given onContemporary American EconomyByVisiting American Prof. GreenInThe Reading Room of the LibraryOn Thursday, Nov. 3, 2013, at 2:00 p.m.Oct. 29, 2013Writing Practice 2 (Paragraphed)v请撰写一份通知，要求全校所有教授和副请撰写一份通知，要求全校所有教授和副教授于教授于11月月6日周三下午日周三下午1点在校会议室开点在校会议室开会讨论国际学术交流问题会讨论国际学术交流问题Company LogoMeeting NoticeNOTICE All professors and associate professors are requested to meet in University conference room on Wednesday (Nov. 6), at 1:00 p. m. to discuss questions of international academic exchanges. Oct. 29, 2013Example 1 (Letter format) vDear faculty and staff,vAs you know, almost all books you have checked out are due in early August. These books, checked out between July 1, 2010 and July 3, 2011, may be renewed only once. Please remember that books which have already been renewed should be returned to the library. Example 1 (Letter format)vThe due date for most books checked out since July 5, 2011, will be August 8, 2012. New books will continue to have a checkout period of three weeks and can be renewed for one additional period of three weeks. vFor further information, please call the circulation desk at 760-8532.vDonna GarnervCirculation SupervisorCompany Logo Example 2--Announcement of Price ReductionvDear Customers,vOwing to the change of seasons, we are compelled to announce that from April 10 to 20 our previous price list at Parkson Department Store will be cancelled and replaced by a new one that we enclose for your reference.vDuring this period of time, you can buy all kinds of products of high quality at low prices.vWe, therefore, advise you to lose no time, and act now. Your patronage will be deeply appreciated.vYours sincerely,Exercise: TranslationvBy this we inform you that we have today paid Mr. Smith. $120. vNotice is hereby given that the annual general meeting of the shareholders of our company will be held at the Bankers’ Club on Mar. 1.vA welcoming ceremony for our new CFO, Mr. Wooden, will be held in California Grand Hotel, Room 4088, at 6 p.m. on Saturday, May 26th. Company Logo今天我们已付给史密斯先生今天我们已付给史密斯先生120美元美元, 特此告知特此告知。

本公司股东年会本公司股东年会, 将于将于3月月1日在银行家俱乐部召开日在银行家俱乐部召开, 特此函告特此函告 欢迎我们的新任财务总监伍顿先生的典礼将于欢迎我们的新任财务总监伍顿先生的典礼将于5月月26日星期六晚上日星期六晚上6点，在加利福尼亚大酒店点，在加利福尼亚大酒店4088房举行Exercise: Translationv全体教职员工务必准时出席全体教职员工务必准时出席v为庆祝这个特殊的日子，所有顾客将享受开业打为庆祝这个特殊的日子，所有顾客将享受开业打折优惠v他们将生效日期从他们将生效日期从6月月6日推迟到了日推迟到了7月月27日Company LogoAll the teachers, staff and workers are requested to be present on time.To mark this special occasion, customers will be offered with a special opening discount.They delayed the effective date from June 6 to July 27.Practice 3vYou opened a firm a few years ago. Business has been particularly good for you recently, so you want to close your office at 25 Dexter Street and move to larger quarters. Your new address is 416 Frontage Road. There is ample free parking at the new location. Your office phone number will remain unchanged. Now write an announcement to your clients to inform them of your firm’s move.2024/9/15Letters asking for leaveLetters asking for a sick leave1Letters asking for a leave of absence for a personal affair2Letters asking for extension of leave32024/9/15Letters asking for leave (2)vMain Contents:vRequestvReasonvDurationv(Evidence e.g. doctor’s certificate, telegram, email, etc.)2024/9/15RequestvI’m very sorry that I can not come to the meeting this afternoon.vPlease excuse my absence from class today.2024/9/15ReasonvI had the flu yesterday evening and could not fall asleep until well into the night.vAn email has just come saying my mother is seriously ill and urging me to go home at once.vI am still lying in bed with the bad cold and unable to get up.2024/9/15DurationvI enclose the doctor’s certificate and ask for sick leave of three days.vSo I am writing to ask for one day’s sick leave and will resume my study if I feel better tomorrow.vWould you please extend my leave for six more days? I will be grateful to you for that.。