原材料采购专员岗位说明书

Division/Department: Supply Chain Department部门：物流部Job title: Raw Material Purchase Agent职位名称： 原材料采购专员Reports to: Supply Chain Manager汇报对象：物流经理Responsibilities :岗位职责：- Number of subordinates : 0下属人数：0- Leadership style (for managers in charge of subordinates only) 领导风格（仅针对有下属员工的经理）- Responsibilities : 职责：1. Responsible for the purchase procedure( purchase documents, price quotation, packing list）负责采购流程相关事项(处理采购文件、报价、装箱单等)2. Responsible for the purchase order负责采购订单事宜；3. Responsible for the invoice checking负责采购发票的核对。Contents of the job:工作内容：1. Make the purchase order :下采购订单；- for the domestic purchase (casting, profiles parts, subcontracted parts, covering plate, mould)国内订单（铸件、型材、外加工、罩壳、模具的采购订单）；- for the international purchase (finished pumps, mechanical seal)国外订单（整泵和机封的采购订单）。2. Make the delivery form when the goods arrive, and give it to the Warehouse Keepers, then make the QC inspection form and give it to the QC Manager到货前准备到货通知单和QC送验单，到货后分别交与仓库管理员和QC经理；3. Check if there is a mistake in the purchased goods invoice核对采购发票是否有误；4. Deal with the supplier if we received not-good parts, to make them repaired or replaced与供应商协调处理收到的不良品问题，协商解决方案：调换或修理；5. Make the price quotation for profiles parts对型材的询价；6. Make the packing list before sending the finished products出货前，准备装箱单。Reporting :汇报：- Position holder Supervisor :任职人的直接主管希望得到如下汇报：1. Want the report of the situation of the purchase order (price, payment terms, delivery time)采购订单的情况（价格、付款方式、到货时间）；2. Want to see the preparation work made before sending the pumps to the customer (packing list, crates dimensions, )整泵交货前的准备工作（装箱单、箱子尺寸等的准备）；3. Want the supplier delivery schedule供应商交货进度情况；4. Want to know about the purchase problems (price, payment terms, delivery time, )采购异常情况（价格、付款方式或交货时间等有异常问题）；5. Want to know the situation of the debts towards the suppliers (money not paid in time to the supplier)供应商催款的执行情况（未准时付款给供应商）。- Position holder :任职人认为需向直接主管提供的汇报如下：1. Report the purchase contract采购订单；2. Report any special problem in the purchase process采购异常情况汇报；3. Report the payment schedule when the supplier asks for payment 供应商催款的执行情况；4. Report the purchase plan and schedule采购计划和采购进度。Level : Executor职位层级：执行层Working relations :工作联系：1. With the Warehouse Keepers : to get the stock status, and to inform them to receive or send some goods与仓库管理员的工作联系：得到库存信息，通知仓库收货或发货；2. With the Supplier Development Manager :与供应商开发经理的工作联系；- if there are too much not-good parts, inform the Supplier Development Manager who will contact the supplier for this problem当不良品率过高时，告知供应商开发经理与供应商进行沟通解决；- if the price or payment terms change, inform the Supplier Development Manager who will contact the supplier如果价格或付款期限变动时，告知供应商开发经理与供应商沟通解决；3. With the Supply Chain Manager : to report to him与物流经理的工作联系：所有汇报工作；4. With the Industry Director :与生产技术总监的工作联系；- to get the purchase lists and then make the purchase orders according to these lists从生产技术总监处获取采购分解单并根据分解单下订单；- to get some moulds drawings when we need to purchase a new one, then to make the purchase order当需要订制新模具时，从生产技术总监处获取模具图纸，并根据图纸下采购订单5. With the Drawing Technician : to get the baseplate drawing, make the prices quotation and make the purchase order according to this drawing与绘图员的工作联系：从绘图员处获取焊接底座的图纸，并根据图纸询价下订单；6. With the Production Manager : to give the delivery schedule, so that the Production Manager can organize the production与生产经理的工作联系：告知生产经理采购物料的交货期，为生产加工做准备；7. With the QC Manager : to get the supplier goods inspection form与QC经理的工作联系：从QC经理处获取送验单反馈；8. With the Material & Cost Accountant : to give the supplier invoices and delivery forms与材料成本会计的工作联系：将采购发票和收料单交与材料成本会计；9. With the AP & AR Accountant : to give the purchase orders与应收应付会计的工作联系：将采购订单交与应收应付会计；10. With the Finance Manager :to make an application to pay the supplier与财务经理的工作联系：将付款申请单交与财务经理；11. With the Mould QC : to give the list of the company moulds, then the Mould QC will tell the status of the moulds (which mould can be used, which mould has to be repaired, )与模具质验的工作联系：将模具确认单交与模具质检，模具质检反馈现有模具的情况（哪些模具可以直接可用，哪些模具需要修理）。Goals of the position :职位目标：1. To ensure that the materials enter the warehouse in time确保物料及时到货；2. To ensure that the purchase orders is followed up and contains no mistake确保采购订单准确无误。Work processes of the company in which this position takes place :参与公司的各项流程如下：Purchase process, stock management process采购流程和出入货流程：Tasks :任务- Main Tasks : 85%主要任务：851. To make the purchase orders下订单；2. To follow up the purchase process until the delivery交货前的订单跟踪；3. To make the delivery form when a supplier delivers the goods, and make the QC inspection form准备到货通知单和送验单；4. To check the supplier invoice核对采购发票。- Secondary Tasks : Make the purchase plan : 10%次要任务：制定采购计划：10- Occasional Tasks : 5