africandevelopmentfund

AFRICAN DEVELOPMENT BANK AFRICAN DEVELOPMENT FUND PROCUREMENT ANNUAL REPORT 2009 Procurement and Fiduciary Services Department ORPF October 2010 AFRICAN DEVELOPMENT BANK AFRICAN DEVELOPMENT FUND TABLE OF CONTENTS ACRONYMS AND ABBREVIATIONS _ i PREFACE AND NOTES TO READERS _ ii SUMMARY _ iii 1. INTRODUCTION _ 1 2. STATISTICS ON THE 2009 PROCUREMENT PERFORMANCE _ 5 2.1. Methodology _ 5 2.2. Contract Size _ 6 2.3. Contract Distribution Between Regional and Non-Regional Firms _ 11 2.4. Trend of Bank Disbursements from 1999 to 2009 _ 13 3. CHARACTERISTICS OF THE PROCUREMENT PROCESS _ 14 3.1 Introduction _ 14 3.2 Procurement Methods _ 14 3.3 Bid Participation _ 17 3.4 Awardees Nationality _ 23 4. OTHER PROCUREMENT ASPECTS _ 29 4.1 Contract Financing _ 29 4.2 Procurement Document Processing Timeframe _ 30 4.3 Contract Amendments _ 33 5. CONCLUSION _ 36 ANNEXS _ 1 ANNEX 1 Substantiation of Sampling _ 2 ANNEX 2 Awardees Nationality _ 1 ANNEX 3 Goods Contracts Awardees Nationality _ 2 ANNEX 4 Works Contracts Awardees Nationality _ 2 ANNEX 5 Service Contracts Awardees Nationality _ 2 ANNEX 6 International Competitive Bidding (ICB) Awardees Nationality _ 1 ANNEX 7 Awardees of the 1708 Contracts Approved in 2009_ 60 ANNEX 8 List of Amendments Approved in 2009 _ 4 AFRICAN DEVELOPMENT BANK AFRICAN DEVELOPMENT FUND Procurement Annual Report 2009 ACRONYMS AND ABBREVIATIONS ADF African Development Fund BAD African Development Bank CPAR Country Procurement Assessment Report GPN General Procurement Notice IOC International Competitive Bidding ISH International Shopping ITB Invitation to Bid LIC Limited International Competitive Bidding MDB Multilateral Development Banks NCB National Competitive Bidding NGO Non-Governmental Organization NSH National Shopping NTF Nigeria Trust Fund ORPF Procurement and Fiduciary Services Department RMC Regional Member Country SBD Standard Bidding Documents SHL Shortlist UNDB United Nations Development Business Journal AFRICAN DEVELOPMENT BANK AFRICAN DEVELOPMENT FUND Procurement Annual Report 2009 Page ii PREFACE AND NOTE TO READERS This report was prepared by the African Development Banks Procurement and Fiduciary Services Department for: The Banks Senior Management Executive Directors Offices Borrowing Countries The Business Community (contractors, suppliers and consultants) Bank staff members Etc. It aims to provide these addressees with information on the procurement process concerning projects financed by African Development Bank Group loan and grants in regional member countries during 2009. The data used in the preparation of this report was taken from the SAP-PMS1 (Project Management System), a database updated by the Operations Departments as the contracts are approved. The data was extracted from the system in April 2010 when a number of contracts approved and signed in 2009, had not yet been entered into the system. Indeed, the data entered for a given period evolves over time as updated by the Task Managers. 1 SAP is the information system used by the Bank since 2001. AFRICAN DEVELOPMENT BANK AFRICAN DEVELOPMENT FUND Procurement Annual Report 2009 Page iii