西澳大学奖学金评选规则

15 Policy and procedural advice and technical support for schools and faculties will be available from the Scholarships Office throughout the process Contact details are in Section 8 4 Instructions for Schools and Single School Faculties 4 1 Starting iAthena To log in to iAthena go to the secure website https www grs uwa edu au iAthena SM and enter your school username and password Please contact the Scholarships Office if you do not have your current iAthena login details You will then see a page with specific information for your school Please note that Apple no longer support Internet Explorer so if you are using a Macintosh you should use some other browser such as Safari or Firefox 4 2 Navigating sorting and printing 4 2 1 Navigating Once you have logged in the first page that you will see is a list of all the applicants for your school You can use this list to navigate to an individual applicant s Assessment View and Application View by clicking on the button for that applicant This will bring you to the Assessment View page for that applicant This page contains the applicant s name course applied and student number where applicable This is the page used by schools to enter data across the four criteria used to rank applications and also to add comments to justify the assessment made You will need to enter data for each applicant on this page To assist schools data entered by applicants will automatically be filled in to some sections of the form but this data can be overridden if deemed incorrect or irrelevant To view the whole application or either of the referee s reports click on at the top of each of the applicant s Assessment View page To see scanned documents within each application simply click on the relevant hyperlinks A function is also provided to convert an entire application in to a PDF document Click on the button to convert the entire application including attachments into a PDF Please note that some files can be quite large and many pages long where applicants have uploaded large numbers of documents or documents such as articles or research proposals You can navigate back to the Assessment View page by clicking the link at the top of the page A button is at the top and bottom of the Assessment View page It is recommended that you periodically click the button to ensure your data is not lost 4 2 2 Sorting When you first open iAthena the scores for each applicant will be 0 and the list will be sorted alphabetically by family name As you enter data into the Assessment View pages the list will automatically update and sort by School Ranking Score see Section 4 12 2 16 You can re sort your list of applicants by clicking in the appropriate column header eg to sort applicants alphabetically by Indicative Score click on the column heading You can reverse the order of the list by clicking again 4 2 3 Printing Excel Export and PDF Functions You may print most pages visible in iAthena by using your browser print button Please note that when printing an application direct from iAthena your page orientation should be set to Landscape rather than Portrait To print the full list click on the button To export the list to Excel click on the button A function is also provided to convert an entire application into a PDF document Click on the button to convert the entire application including attachments into a PDF Please note that some files can be quite large and many pages long where applicants have uploaded large numbers of documents or documents such as articles or research proposals 4 3 Logging Off Password Feedback and Help 4 3 1 Logging Off You can log off by clicking the link in the menu 4 3 2 Changing your Password You can change your password by clicking the link in the menu This will take you to the Change Password screen where you will enter your current password the new password and then a repeat of the new password Pressing the button will then change the password 4 3 3 Providing Feedback and Getting Help If you would like to send feedback on the system or would like to ask for help clicking the link in the menu will open an email that you can send to the iAthena help desk Any help requests will be followed up promptly Please remember to put any relevant contact details in the email 4 3 4 iAthena Manual The iAthena manual this document is available online by clicking the link in the menu and selecting IPRS SIRF Manual 4 4 Entering and Editing data For each applicant the Assessment View page will contain the applicant s name UWA student ID if applicable degree applied for faculty school and prior UWA candidature if applicable These data will have been uploaded automatically from the on line application form You can view the whole application by clicking on the link Further some data will automatically be entered on the Assessment View page based on information provided by applicants in their application form This data can be changed or removed if appropriate Please inform the Scholarships